How to Set Up Out of Office Reply in Outlook

Posted on 17 March, 2023 by harry singh

How to Setup Out of Office Reply in Outlook : Setting up an out of office reply in Outlook is an essential step before you go on vacation or take a leave of absence from work. An out of office reply lets your colleagues and clients know that you’re not available and provides them with an alternative contact person or information about when you’ll be back. In this article, we’ll guide you through the step-by-step process of setting up an out of office reply in Outlook.

Step 1: Open Outlook and Click on File The first step to setting up an out of office reply in Outlook is to open Outlook on your desktop. Once you’ve opened Outlook, click on the “File” tab in the top left corner of the screen.

Step 2: Select Automatic Replies (Out of Office) After clicking on “File,” select “Automatic Replies (Out of Office)” on the right side of the screen.

Step 3: Turn on Automatic Replies In the “Automatic Replies” window, select the “Send automatic replies” option. This will activate the out of office reply feature.

Step 4: Customize Your Out of Office Reply In the “Inside My Organization” tab, customize your out of office reply by adding a message that provides information about when you’ll be back or an alternative contact person. You can also customize your out of office reply for people outside of your organization by selecting the “Outside My Organization” tab.

Step 5: Set Time Duration Choose the date and time range during which you’ll be out of the office. This will ensure that your out of office reply is only active during the specified period.

Step 6: Save Changes and Close Window Once you’ve customized your out of office reply and set the time duration, click “OK” to save your changes and close the “Automatic Replies” window.

how to setup out of office auto reply in outlook 365 :  Setting up an out of office reply in Outlook is a simple process that can save you time and help you avoid missing important messages while you’re away from work. By following the steps outlined in this article, you can customize your out of office reply and ensure that your colleagues and clients are informed of your absence and have alternative ways to reach you or someone else in your absence.